If your company is moving to a new location after being located in the same place for many years, there are some steps you will need to take to avoid losing customers and sales, and to ensure that all your vendors and customers have your new address. Moving a business is a huge task because there are so many steps to take and timing each step is vital, and this might cause you to forget certain things. Updating your address is one thing you might forget to do during this transition, and here are some tips to keep in mind.
What Does This Involve?
Before you actually move your company to its new location, you will need to spend some time updating your documents with the new address. This will include updating:
- Your company's website – You may even want to place a special bulletin or notice on your website that states you are moving. You can include the date of the move and the new address too.
- The letterhead and envelopes you use – You may have office supplies that contain your company's name and address, and this can include letterhead, invoices, envelopes, and other documents. You should take the time to get all of these items changed before you complete your move.
- Business cards – If you or your employees have business cards, you should also update those ahead of time.
In addition, you may want to type up a formal letter to send to your vendors that announce your move and include your new address. You could also post notices in the newspaper and online to alert your customers of this change. Another good idea is to send postcards to your customers to let them know that your company is moving.
When Should You Do This?
Completing this step is something you will need to time just right. You do not want to get the address changed too early because this could cause confusion, but you also should try to make sure that everything is changed and ready to go by the time you complete your commercial move to the new location.
If you plan on getting this completed one week before you move, that should be plenty of time to provide notices to everyone. One thing you should keep in mind is any deliveries that are pending. If there are pending deliveries, you should make sure you notify the vendors and transportation companies of this move and give them the date of the exact move.
This is one thing you might forget to do as you plan your commercial move, but there are a lot of other things you could also forget. A good way to make sure you do not skip any steps is hiring a commercial moving company (such as Walsh Moving & Storage) to help you. They will not only help you perform the actual move, but they can also provide tips and timelines that will help you plan this out thoroughly.